Which statement best describes proper data use under DEOCS governance?

• A. Data use is for authorized purposes within governance and retention rules.
• B. Data can be used for any purpose including marketing.
• C. Data can be shared publicly with no restrictions.
• D. Data use is not subject to governance.

Answer: (A)

Data use under DEOCS governance is limited to authorized purposes and must follow governance and retention rules. This framework protects privacy and security by restricting who can access the data, for what legitimate needs, and for how long it is kept. Authorized purposes include things like program evaluation, organizational improvement, and required reporting—activities that align with the mission and oversight of the data steward. Access is typically on a need-to-know basis, with measures such as de-identification when possible, plus clear retention schedules and secure disposal. Using data for unrelated activities, such as marketing, or sharing it publicly without restrictions, would violate these protections and undermine trust and accountability.