What would you include in a pre-brief to leadership before DEOCS administration?

• A. Purpose, confidentiality, expected participation, window, how the data will be used, and ethical considerations.
• B. Only the schedule with no mention of confidentiality.
• C. A detailed technical description of the survey software's code.
• D. Confidentiality can be assumed and data will not be summarized.

Answer: (D)

Pre-briefing for DEOCS centers on transparency and trust. You want to lay out why you’re asking for feedback, how responses are protected, who will see the results, when the survey runs, how the data will be used, and the ethical considerations involved. Including these elements helps participants feel safe to answer honestly, supports informed participation, and aligns leadership expectations with how the data will inform improvements while protecting individuals.

This set is best because confidentiality isn’t just an assumption; it must be stated clearly to prevent misunderstandings and address concerns about retaliation. Explaining that data are aggregated and shared at appropriate levels helps individuals trust the process and participate candidly. Describing the window communicates timing and helps ensure a representative sample. Outlining how the data will be used—primarily for program improvement rather than punitive action—encourages honest responses and demonstrates a constructive purpose.

Ethical considerations matter too, covering voluntary participation, consent, and how data will be secured and handled. Together, these elements establish the framework that makes the DEOCS meaningful and credible to participants.

The other options miss key aspects: a schedule alone omits confidentiality and data-use context; a detailed technical description of the survey software isn’t relevant to what participants need to know up front; and assuming confidentiality and that data won’t be summarized misrepresent how privacy protections actually work and how results are reported.